This comprehensive MBA student relocation checklist covers all essential steps for moving abroad for studies. From pre-departure planning through settling into your new location, you can ensure a smooth international student setup and successful transition to your MBA program.
Pre-Departure Essentials
While some logistics can be taken care of once you land at your MBA destination, there are several tasks to check off your list early on. First and foremost, take care of accommodation on time. The two main options are university campus housing or private apartments, but it is also possible to book temporary accommodation and continue to look for a more permanent solution later on. University housing often provides built-in community for international students, while private rentals offer more independence. Many landlords require deposits and references, so start applications early.
Then, there’s the case of health insurance. Research the available plans as soon as you know where you’ll be moving abroad for studies. For example, the university itself may have international student plans available or if not, you could explore specialized expat coverage. Consider what else you want this service to include, such as prescriptions, dental, and mental health coverage.
University staff will be helpful with this next step, but candidates should also gather all the needed documentation in one place. You might have already dealt with certified copies of your academic transcripts, diplomas, and employment records, but you might also need a copy of your birth certificate. Double-check the validity of your passport and make sure that you have fulfilled all the visa requirements (if any). You don’t want to board the plane to your international MBA destination without compiling these important documents.
Finding Housing Abroad
Selecting the right accommodation is one of the most consequential decisions for a candidate’s MBA experience. If you’re set on having university on-campus housing, you will get some distinct advantages – you will be close to all campus facilities, utilities will most likely be included in the rent, and networking with other peers on campus will be easier. Most universities provide housing specifically designed for international graduate students. Still, there are some drawbacks as well – on-campus accommodation can be more expensive than private options and availability is much more limited.
In comparison, getting a rental off campus means more flexibility and independence. MBAs can dive into different neighborhoods and get immersed in local life rather than only in student life. Not to mention that the expense might be more affordable. If there’s any disadvantage, it’s the additional responsibility – you’ll manage things like utilities or finding an internet provider yourself. When searching for private accommodation, start early and use platforms that are well-known in your destination country. Check whether you like the neighborhood, how close it is to business school, the type of transport available, and of course, the potential costs.
Many internationals opt for a third, more fluid option – getting temporary housing at first and then looking for something more permanent after arrival. This option enables you to see the places first-hand before committing. Needless to say, it’s important to also verify landlord credentials and read contracts carefully.
Opening a Bank Account as a Student
Depending on where students relocate for their MBA, they may or may not want to open a new bank account. For example, moving within the European Union – and specifically within the Eurozone – might be easier in terms of not having to exchange currency. It’s entirely feasible to use a foreign EU bank card for payments in another EU country. Still, some MBA candidates might want or need a local bank account.
You have several options available today. Traditional local banks still offer benefits like good exchange rates and deep integration into the local financial system. They also require you to visit a physical branch and complete lengthy paperwork. Check the specific documents and requirements needed, depending on the country you’re moving to. For instance, to set up a bank account in the UK, MBA students need proof of identity (passport), proof of student status (a letter from the university), and proof of a UK address. This means you cannot open a new account without having arranged permanent accommodation first. Another example – in China, students also have to provide a Chinese phone number to request a local bank account.
Another option would be to use one of the fintech apps like Revolut, Wise, or N26. These digital-only banks allow you to open accounts entirely online – no need to visit a physical branch. They offer competitive exchange rates and multi-currency accounts, which can be a convenient solution for students managing money across countries.
Local Registration and Residency Requirements
In the first days after arriving at their MBA destination, candidates have to take care of administrative tasks such as registering at the local municipality. The exact process and requirements differ by country, but generally you will have a few weeks at most to complete the necessary steps. Generally, the documents you will need to prepare include your passport, proof of enrollment, proof of accommodation, and sometimes proof of health insurance. Depending on the local procedures, you may have to get a residence permit or register with the police.
It may seem burdensome to kickstart this process upon arrival, but it’s essential to register on time as failure to do so can result in fines or complications with your visa.
Fortunately, the international student office at the business school should be able to help incoming students from abroad with information about this beforehand. Don’t hesitate to reach out to them or to ask if orientation sessions are available. Get to know the timeline for submitting documents and going to the local authorities.
Settling In Smoothly
Once you have an idea of how to approach the essential administrative tasks, it’s time to set up those services that will make your daily life easier. Check internet provider options and consider getting a local phone number. Get to know the public transport system and research whether any student discounts would be applicable to your case. Or as is the case with many pedestrian- and bike-friendly cities, you could benefit from getting a bicycle for getting around.
Finally, don’t underestimate the value of local support. Join university clubs and explore community groups. Your business school’s student office remains a valuable resource for international student setup throughout your MBA program. These connections will help you adjust to your new environment and make the most of your time abroad.
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